Job Purpose:
To provide a full secretarial and administrative support service to the Managing Director and assist the accounting department, sales and technical team

Key Challenges:
•  Managing time and workload effectively when directed by a variety of people
•  Flexibly being available for last minute jobs to support the MD
•  Using personal initiative to achieve the best result, within budget

Key Results: (Principal Accountabilities)
•  Provide admin support to the Management team, primarily the MD and company
   directors
•  Attend key management and board meetings; record accurate minutes
•  Assist with preparation for meetings, tenders and proposals
•  Administer daily HR requirements; Training needs, holiday requests and staff recruitment
•  Coordinate diaries for the team & MD
•  Organise travel and accommodation for international business, on an ad hoc basis
•  Screen and respond to all incoming telephone calls and take action as appropriate
•  Provide the management with flexible and dependable support
•  Act as the company secretary filing corporate changes as required with companies
   house
•  Act as personal relations agent when recruiting for staff or at events
•  Execute office purchases within budget for stationary
•  Receive visitors to the office
•  Represent the company in a respectful and professional manner
•  Undertake projects and research, which might require contact with external agencies, as
    required by the MD
•  Operate standard office equipment such as word processor, photocopier etc
•  Open & distribute post
•  Keep the office clean & tidy

Reports to:
Work load varied amongst the following;
Stuart Nicholls - General PA / Administrative responsibilities

Knowledge, Skills & Experience:
•  Ability to work alone using own initiative
•  Excellent interpersonal skills
•  Exceptional organizational skills and ability to
•  Tact and discretion
•  A full range of secretarial skills
•  Creative writing and good English grammar
•  Experience of taking accurate minutes at board level
•  Working in a focused and professional manner representing the company ethos both
   internally and externally

How to Apply:
Please email your CV to jobs@marinetrack.com
Position to start January 2008
NO AGENCIES PLEASE

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